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$0 setup. $0 contracts. Your trained VA begins in 48 hours. Not 48 days.
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HEALTHCARE ADMINISTRATION

Keep Patients Moving. Keep Admin Under Control.

Your healthcare administration assistant supports scheduling, eligibility checks, referrals, records updates, and patient follow-up inside your approved systems and procedures.

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48hrAvg. Onboarding
$0Setup Fee
97%Retention Rate
<5%Acceptance Rate
Healthcare Administration

What Your Healthcare VA Handles.

Your VA keeps routine administrative work moving while clinical decisions, coding, and final approvals stay with qualified members of your team.

Healthcare administrator reviewing patient scheduling information
Patient Scheduling

Book, confirm, reschedule, and cancel appointments using your approved rules and available time slots.

AthenahealthEpicKareo
Eligibility Checks

Collect coverage details, check eligibility through approved channels, record results, and flag questions for review.

AthenahealthEpicKareo
EHR Data Updates

Enter approved demographic and administrative information, attach documents, and keep assigned records current.

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Referral Coordination

Track incoming and outgoing referrals, collect required documents, follow up on status, and flag missing information.

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Prior Authorization Support

Prepare approved information, submit routine requests, monitor status, and route clinical questions to qualified staff.

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Patient Follow-Up

Send approved reminders, coordinate routine requests, document contact, and escalate clinical questions immediately.

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Your practice controls system access, clinical decisions, coding, policies, and final approvals.
Pre-trained on the tools you already use
How It Works

Getting Started is Easy.

We map your systems, access rules, call scripts, administrative tasks, review points, and escalation path before work begins.

1
15 minutes

Map the Patient Admin Flow

We review scheduling, eligibility, referrals, records, communication rules, tools, and the tasks that need qualified review.

2
Within 24 hours

Meet the Recommended Match

We match the role to your practice hours, systems, workload, and administrative experience needs.

3
Day 2-3

Start Inside Approved Procedures

Your VA begins with limited access, approved scripts, clear checklists, review points, and escalation rules.

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Transparent Pricing

Every Plan Includes the Full Team.

VA + supervisor + QA team + Success Manager + free replacement guarantee. Both plans. One invoice.

Current offer
50% off your first monthPay the discounted price during the offer period. Regular monthly pricing resumes after that.Available on Full-Time only.
50% first month
Part-Time
Half days. For teams testing the waters.
$699/month
$8.74/hr · 20 hours/week
  • Dedicated virtual assistant
  • Customer Success Manager
  • Trained in your industry before day one
  • Free replacement guarantee
  • Your timezone. Your schedule.
  • Live and working in 48 hours
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Most Popular
50% first month
Full-Time
40 hours a week. Full coverage. Our lowest $/hr.
Was $1,199 Now $599.50/month
First month. Then $1,199/month.
$7.49/hr · 40 hours/week
  • Everything in Part-Time, plus:
  • Full workdays. 8 hours. 5 days.
  • No context switching between clients.
  • 100% yours. Never shared.
  • Our lowest per-hour rate
  • Weekends and extended hours on request
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$0 setup. $0 contracts. Free replacement guarantee.
Common Questions

Healthcare Administration FAQ.

Yes. They can handle approved appointment reminders, rescheduling, referral follow-up, and routine administrative questions using your phone system and scripts.
They can support eligibility checks, claim status follow-up, document collection, and routine administrative coordination. Coding, clinical decisions, and final billing approvals stay with qualified staff.
Only through the access and systems your practice approves. You control permissions, procedures, review points, and the information required for each task.
No. Clinical questions, diagnosis, treatment, prescriptions, and medical decisions must be routed to qualified healthcare professionals.
We confirm the system and workflow before matching, then train the VA around your approved fields, templates, and procedures.
Begin with a limited task list and the minimum required access. Add responsibilities only after the process, quality checks, and escalation path are working.

Tell Us What's on Your Plate.

Tell us where patient administration slows down. We will help you define a focused support role with clear access and review rules.

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